TO: All Owners at Timberlake Community Association, Inc.
FROM: Lisa Tsetsilas, CMCA – Association Manager
DATE: September 28, 2023 RE: Annual Meeting Second Attempt on 10/17/23
ANNUAL MEETING NOTICE – SECOND ATTEMPT TIMBERLAKE COMMUNITY ASSOCIATION, INC.
A NOTICE IS HEREBY GIVEN of a second attempt to hold the 2023 Annual Meeting of the members of TIMBERLAKE COMMUNITY ASSOCIATION, INC. on Tuesday, October 17, 2023, at 6:00 P.M. The Meeting will be held at the Timberlake office/clubhouse located at 933 Windsor Oaks Blvd, Virginia Beach, VA 23462. Registration begins promptly at 5:00 P.M. If you are bringing proxies to the meeting, we ask that you arrive early to facilitate speedy check-ins. A brief organizational meeting and/or regular Board meeting may be held immediately following the Annual Meeting.
The purpose of this meeting is to elect nine (9) Members of the Association to serve on the Board of Directors.
Currently, the Board has nine (9) open positions due to prior resignations and no quorum of the membership at the 2022 Annual Meeting. Enclosed in this mailing is a brief bio on the candidates who submitted their forms.
If you are not able to attend this important meeting, please return a completed Proxy to the Management office of Harrison & Lear at the address above or email it to Associations@harrison-lear.com. All legal owners of the unit must sign and date the proxy. If your proxy is not complete and is not dated, it will not be valid. This proxy is a directed or instructed proxy which means you may select your choices in advance.
Please take a few moments to complete and return the enclosed Proxy by 12 NOON on Tuesday, October 17, 2023. In order to call the Annual Meeting to order, a quorum of the membership (132 needed) must be present in person or by Proxy (we missed by 30 at the first meeting!) To ensure you submit a valid proxy, we have provided clear instructions on how to complete it.
We urge everyone to attend the meeting on October 17, 2023 to ensure we make quorum this time around and to participate in the business of your community. It is a very important meeting for your association, and we hope to see you there. If you have any questions, please do not hesitate to contact the management office at 757-825-9100 or via email at Associations@harrison-lear.com.
If you have not received or need additional copies of the notice that was mailed out on September 28, 2023, please click on the pdf icon. Once you have opened the file, you are able to print the above notice as well as the proxy that is extremely important to correctly fill out and return for the Association to meet quorum. You are also able to read the candidate bios for the open (9) nine positions.
Timberlake Community Association